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CAPABILITY HIGHLIGHTS

When working on a new client engagement, there are a lot of items in my proverbial "toolbox".  With my years of experience and diverse  experience, I like to think of my "toolbox" as being more like a full size tool cabinet.  The following is just a sampling of some of the items found within the tool cabinet... capabilities and functions that may be applicable for a solution developed for you.

Advanced Office Analysis and Automation (AOAA)​

 

Access, Outlook, Word, Excel, Project, SharePoint, PowerPoint... individually they're very capable applications.  They're even more powerful when they aren't being asked to do what's not native for them (e.g., turning Excel into a database, Project into a presentation, etc.) and instead work together in a manner that allows for data to be shared from one application to the other so that each application can do what it does best.

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As the Software Maestro, I coordinate the cooperative efforts of these different software applications in the same way a conductor works to get different musical instruments to play beautiful music together.  Sometimes your challenge may only require a single application; other times you may need a solution that requires multiple applications.

In essence, AOAA is the utilization of proven methodologies incorporating advanced capabilities of commonly used technology applications applied to a wide variety of knowledge domains to produce timely, high-value products.

PROVEN METHODOLOGIES

  • Information Technology: Using the tools best suited to the job

  • Logic Conditions: IF [this] THEN [that]

  • Statistical & Discrete Event Models: Confidence Intervals, Monte-Carlo, etc.

  • Operations Research / Management Science

  • And more...

TECHNOLOGY

  • Microsoft Applications: Word, Access, Excel, PowerPoint, Visio, Project, Outlook, Power BI, SharePoint, SQL Server, etc.

  • Common: Found on the majority of computers - no additional licenses required

  • Integration: Works with other IT systems through established export and/or import methods

  • Adaptable: Anticipating the evolution of the inputs, processes, and outputs so that changes are easily implemented by the user community, sometimes without code changes.

KNOWLEDGE DOMAINS

  • Risk Management

  • Requirements Management

  • Scheduling

  • Financial / Accounting

  • Engineering Disciplines

  • Business Continuity

  • Cybersecurity

  • And more...

OUTPUT PRODUCT SAMPLES

  • Automated PowerPoint Decks

  • Automated Work Documents

  • Synchronized MS Project and SharePoint

  • Custom data visualization

  • Multi-user Access databases linked to SharePoint and/or SQL Server

  • Advanced Excel Workbooks with User Interfaces

  • Customized SharePoint Workflows

  • And more...

WHAT PROBLEMS DO AOAA SOLUTIONS TYPICALLY ADDRESS

Processes that are excessively consumed by repetitive, manual, labor-intense tasks...

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EXAMPLES

  • Repetitive tasks performed against datasets in Excel spreadsheets; may include formatting of plain-text exports from other systems, performing logic checks, data validations, gap analysis, tracking changes, tracing impacts, etc.

  • Building PowerPoint presentations from other existing data sources; tasks includes copying and producing charts, text, formatting, grouping, sorting, etc.

  • Producing Word documents with a given structure but with variable content originating from one or more data sources.

  • Aggregating data from multiple sources

Tasks that work with large and/or complex datasets...
 

EXAMPLES

  • Complex data that follows rules that can be translated into more useable forms using programming conditional statements, loops, statistics, and other methodologies

  • Large quantities of data that overwhelm a manual effort but can be completed by an automated process with little-to-no user interactions (e.g., "Fire and Forget")

  • Relational data that is inefficiently captured in Excel speadsheets that benefits from user interface forms that can manage the relationships

  • Complex and rule-based data capture that benefits the user to have the tool guide them through the process in a TurboTax(R) style, complete with deeper-dives, skipped sections, and data validation "audits" when necessary.

When the challenges are even more difficult...

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EXAMPLES

  • When an envisioned data visualization is not available "out of the box" with current applications and/or is found as a feature in software that is not available to the user.

    • New custom data visualizations can be created

    • Known data visualizations can be emulated

  • When tasks involve multiple users and/or stakeholders:

    • Detailed assessments of people, processes, hardware/software, financial information, technical details, and related content​

    • Data that needs to be stored in a central repository for simultaneous multi-user access

    • Data that needs to be available in multiple formats for different audiences (e.g., forms for user data manipulation, dashboards for stakeholders, document libraries for historical records, tracked changes for auditing, etc.

  • Data integration challenges when upstream data sources are not controlled:

    • the structure may vary

    • the data may not be normalized

    • the data comes from a large​ number of sources

    • the data is "dirty"

    • the data needs to be extracted out of PDF documents

    • etc.

​Need more examples?

Want to know if AOAA can help you with a novel application?

What are the benefits of AOAA?

 

Each solution is unique, but they all represent an effort to do more with less expense of time and re$ources...
 

More quality

More accuracy

More productivity

More insight

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AOAA enhances what you are (or will be) already required to accomplish!

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Engagement after engagement has shown drastic improvements with output deliverables being considerably better in appearance and yet only taking a small fraction of the time to produce.

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See some of the TESTIMONIALS and AWARDS for quantifiable specifics.

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Past Experience: Subject Matter
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  • Project Management

  • Risk Management

  • Financial Management

    • Planned vs. Actual

    • Labor, Travel, ODC tracking

  • Systems Engineering / Requirements Management

  • Cyber Security - Active Directory Analysis and Audits

  • Multi-User Relational Databases

  • Data Wrangling

  • Business Continuity

  • Compliance Assessments

  • Various Engineering Disciplines and related subject matter

    • Structures Engineering

    • Non-destructive assessments of launch site pressure vessel systems

    • Shop-floor operations / manufacturing

    • General understanding of many engineering disciplines related to my B.S. Degree in Aerospace Engineering

  • Communications

  • Statistical Analysis

  • Automated production of exports

    • Excel workbooks

    • Word documents

    • PPT presentations

    • Project Schedules

    • Outlook Emails

  • Custom Data Visualization

    • Interactive Dashboards

    • Risk Waterfall

    • Risk Bar

    • Risk Matrix with callouts

    • Stack Chart

    • Roadmaps with drill-down overlays

Be sure to check out the growing number of detailed Case Studies in the PORTFOLIO!

© 2024 by Domenico Ruggiero a.k.a. "The Software Maestro"

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